Are you familiar with the housing market in Germany? If not, then this article is for you. Here, we will provide you with an overview of the ten documents you must have when renting accommodation in Aachen, Germany. Prior understanding of these documents will allow students to prepare them in advance for a smooth academic transition. Let’s jump in and check out the 10 essential documents you must provide to your potential housing provider in Aachen, Germany. 

Documents Required for Renting Dorm in Aachen 

When planning to rent student accommodation in Aachen, Germany, it’s essential to prepare a comprehensive set of documents to ensure a smooth application process. Below is a detailed overview of the ten crucial documents you should have: 

Identification (Ausweiskopie)

A valid copy of your identification, such as a passport or national ID card, is fundamental. This verifies your identity to the landlord or property management.  

Proof of Income (Gehaltsnachweis)

Landlords require assurance of your financial stability. Providing recent pay slips, typically from the last three months, serves as evidence of your ability to pay rent consistently.  

Credit Report (Schufa-Auskunft)

In Germany, a Schufa report details your credit history and indicates your financial reliability. If you’re new to Germany and lack a Schufa record, bank statements showing regular income may suffice.  

Proof of No Previous Rental Debt (Mietschuldenfreiheitsbescheinigung)

This document, obtained from your previous landlord, confirms that you have no outstanding rent debts. It’s a testament to your reliability as a tenant.  

Self-Disclosure Form (Mieterselbstauskunft)

A self-assessment form provides personal details, including your employment status, income, and other relevant information. Landlords use this to assess your suitability as a tenant.  

Bank Statements (Kontoauszüge)

Recent bank statements, usually from the past three months, offer additional proof of financial stability. They demonstrate your ability to manage monthly rent payments.  

Guarantor’s Declaration (Bürgschaftserklärung)

If your income doesn’t meet the landlord’s requirements, a guarantor’s declaration from a financially stable individual assures the landlord that rent will be covered if you default.  

Housing Entitlement Certificate (Wohnberechtigungsschein)

For certain subsidized apartments, this certificate proves eligibility based on income. It’s particularly relevant for publicly funded housing.  

Employment Contract (Arbeitsvertrag)

A copy of your employment contract provides evidence of job security and income, reinforcing your ability to meet rental obligations.  

Personal Liability Insurance Proof (Haftpflichtversicherungsnachweis)

Some landlords require tenants to have liability insurance covering potential damages to the property. Providing proof of such insurance can be a prerequisite for signing the lease. 

How to Find the Perfect Housing in Aachen? 

There are two ways in which students can find their perfect housing in Aachen: the university’s official website and private providers. Each of these sources lists multiple room types for students searching for comfy housing options in the city. The below-listed steps will help students find the perfect student housing in Aachen, Germany: 

• Start Early and Research Thoroughly: Begin your housing search well in advance, ideally two to three months before your intended move-in date. This proactive approach is crucial, especially during peak times like the start of the semester when demand is high.  

• Explore Various Accommodation Options: Aachen offers a diverse range of housing possibilities: Student Dormitories, Private Apartments, Shared Flats (Wohngemeinschaften or WGs), and Boarding Houses. 

• Utilize University Resources: Leverage the support services offered by institutions like RWTH Aachen University. The Housing Advice Service provides valuable information, guidance, and a housing newsletter with updates on available accommodations. Subscribing to this newsletter can keep you informed about the latest housing opportunities.  

• Be Cautious of Scams: While searching, remain vigilant against potential fraudulent offers. Avoid making payments before viewing a property or signing a legitimate contract. Utilize resources like the housing guide provided by RWTH Aachen University, which offers tips to recognize and avoid scams. 

• Prepare Necessary Documentation: Having the required documents ready can expedite the application process. Essential documents include Proof of Enrollment or University Admission Letter, Identification (Passport or ID Card), Proof of Financial Means, and Guarantor’s Declaration. 

• Consider Temporary Accommodation: If securing permanent housing before arrival proves challenging, arrange temporary accommodation for your initial days in Aachen. This provides a base while you continue your search locally. Options include hostels, guesthouses, or short-term rentals.  

• Network and Seek Assistance: Engage with student communities, forums, and social media groups related to Aachen. Current students and alumni can offer insights, and recommendations, and may even know of available housing.  

Conclusion 

Being well-prepared with the 10 essential documents streamlines the rental process in Aachen, ensuring a smooth and successful application. From proof of income to a Schufa report and rental references, these documents demonstrate financial stability and reliability, increasing your chances of securing the ideal home efficiently and hassle-free.